You have too much to do in your small business and don’t know where to start. How are you going to decide what to do next? It is human nature to do the easy things first and to put off the things you are dreading.
The “Prioritization Matrix” is a simple way of categorising your ‘To-Do’ list so that you can be confident that you are dealing with things in the most efficient order.
Step 1: Task Importance
Split your ‘To-Do’ list into ‘High Importance’ and ‘Low Importance’. This is usually fairly straight forward once you identify the consequences of not doing a particular task.
Step 2: Task Urgency
Now split both your ‘High Importance’ tasks and your ‘Low Importance’ tasks into ‘High Urgency’ and ‘Low Urgency’ so that you have four groups of tasks.
Step 3: Check Task Groupings
Make sure that you have grouped the tasks as you see them and not as anyone else would like them done.
Step 4: Number the Groups
Label ‘High Importance and High Urgency’ tasks 1 – these are the tasks that you should do now. Label ‘High Importance and Low Urgency’ tasks 2 – these you should do next. Label ‘Low Importance and High Urgency’ tasks 3 – these you should do last. The last group, ‘Low Importance and Low Urgency’ should be labeled 4 – these tasks you should do nothing with until they either become more important or more urgent.
Simple but Effective
As you review your ‘To Do’ list each day it can become a simple habit to write down a number 1,2,3 or 4 next to each task and immediately know what you should be doing first. This model is a simple but effective way of ensuring that you are maximising your time and takes you another step closer to setting your business free.
© Business Set Free Ltd 2013